Working of D&R
Group maintains the accounts relating to Debt, Deposit and Remittance Heads of
Accounts (other than those pertaining to works and forest Departments). The accounts
are maintained at both the offices
located at Srinagar and Jammu. The D&R Group comprises of following Sections
located at Srinagar and Jammu.
Branch Office Jammu
The Accounts pertaining to
Central Loans, Lapsed Deposits and Remittance s
(Cash and Bill) are maintained by
at Branch Office Jammu. Since the transactions of the State Government are not regulated
by the Reserve Bank of India but are transacted through J&K Bank , the detailed account of each loan/ Advance raised by the State Government and repayments thereof
is maintained by the Finance Department itself. However, transactions in lump sum
of all incomings & outgoings on this account are watched institution wise through
accounts of Finance Secretary rendered monthly for five branches. Periodical reconciliation
is being conducted for the figures so booked in this office with the Finance Department
figures & the data being downloaded from website of the Ministry of Finance,
Government of India.
The Scooter Advance / Motor Car Advances
sanctioned by the State Government to state Government employees under Major Head-7610-
Loans & Advances to State Government Employees -0202- Advance for purchase of
Motor Conveyance in respect of Jammu region are dealt with in D&R II Section.
On receipt of the sanctions of Scooter Advance/ Moter Car Advance, the requisite
account numbers in favour of the concerned loanee are allotted by this section to
watch recovery of these advances. The ledger folios are opened in favour of the
loanees and the recoveries made by them towards the Scooter Advance / Motor Car
Advance either through Pay Bills or direct remittances into treasuries are posted
therein on receipt of credit schedules from different sections of this office and
treasuries challans received through Mini Book Section on monthly basis.
At the close of the financial year the
outstanding principal amount of scooter Advance/ Motor Car Advance is communicated
to the loanees through their departments for their confirmation.
After liquidation of full principal amount
of advance the interest on Scooter Advance / Motor Car Advance is worked out on
the basis of original deduction statements / ledger posting / treasury challan furnished
by the department / loanees asking them to remit the same under Major Head-0049
– Interest Receipts- Interest on SA/MCA.
The original challan of the Interest
remittance are then called for and thereafter on verification of interest remittance
from accounts, No Demand Certificate on account of SA/MCA are issued.
The broadsheets of Major Head-7610- Loans
and Advances are also maintained on monthly basis along with the posting of recoveries
in the ledger folios.
In addition to above
deals with the preparation of various Broadsheets of loan Heads including Major
8011- SLI where state government sanctions loans to various departments for different
purposes. The schedules / payment vouchers in respect of all loans heads are received
from the treasuries on monthly basis and at the close of the financial year the
outstanding balances of loan heads are communicated to heads of the department.
Section- D&R- III
The similar procedure is
adopted in D&R –Section in respect of House Building Advance cases of the State
Government Employees (both Gazetted and Non- Gazetted) sanctioned under Major Head-7610-
Loans & Advances to State Government Employees -201-House building Advance.
The recovery towards the HBA is watched under
D&R-III -Series of Account Number
allotted to the loanees and is posted in Broadsheet under Major-Head-7610-201-House
Similarly in Main Office Srinagar, GAD
cell-II deals with the maintenance of accounts of House building Advance/ Motor
Care Advance of MLCs/ MLAs/ Officers Civil Services and Gazetted officers of State
Government and those working in Civil Secretariat.
D&R-K section located in Main Office
Srinagar maintains the accounts of Scooter Advance /House Building Advance in respect
of Non- Gazetted employees of the state government (Kashmir Province).